MSP software stack cost calculator
Add up your monthly tool licenses and the time technicians lose jumping between systems to see the real annual cost of your MSP software stack.
How this calculator works
- License cost = technicians × (PSA + RMM + documentation per tech) + flat tool costs.
- Tool-switching cost = technicians × hours lost per week × 48 working weeks × loaded hourly cost.
- Defaults are illustrative starting points — replace them with your own invoices.
Why stack cost is more than licenses
Most MSPs can list their subscriptions, but few measure the time lost re-keying data, searching for context, and reconciling records between tools. That time is real labor cost even when it never appears on an invoice.
Consolidating overlapping tools or connecting them properly often saves more in technician time than in license fees.
Using the result
Compare the per-technician figure against your revenue per technician. If the stack costs a large share, review overlapping features first, then look at which tools force manual hand-offs.
Our MSP software consolidation guide walks through what to consolidate and what to keep best-of-breed.
Frequently asked questions
Does Corei replace my RMM?
No. Corei is a PSA and integrates with the RMM you choose.
Where do the defaults come from?
They are illustrative placeholders, not benchmarks. Enter your own figures for a meaningful result.
Can I share my result?
Yes. Your inputs are saved in the page link — use “Copy shareable link”.
Want to see these numbers on your own data?
Walk through your workflows in a 45–60 minute demo, or join the 3–6 month pilot program.